Check with your HR representative before creating an employment verification letter. The information you include in employment verification letters depends on what the requesting party needs and state requirements regarding the types of data employers are permitted to disclose - specifically what may be shared with third parties. What should be included in employment verification letters? While the employee may not have to disclose why they are submitting a request for an employment verification letter, it’s essential that they explain which pieces of information the other party requires and their contact information (e.g., address, preferred method of delivery). They are pursuing an opportunity with another employer, and the company wants to verify their information as part of a background check process.They are requesting a loan payment reduction or deferral, and the bank wants to see proof of current income before determining whether to approve their request.They are applying to rent a home, and the property management company wants to confirm they can afford their deposit, rent payment, maintenance, and other associated costs.They are applying for a home mortgage or an auto loan, and the lender wants to confirm the employee has a steady job and enough income to cover monthly payments before approving the loan.In that case, it’s usually for one of four reasons: If an employee requests an employment verification letter. Why would an employee need an employment verification letter? What is an employment verification letter?Įmployment verification letters are a common document used by various businesses to confirm an employee’s employment status.This document may also confirm employment dates, salary information, and other details, depending on the reason the third party needs employment verification and what your organization allows you to share with other companies.
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